Deadline: 15.02.2024

Officer Project Monitoring and Reporting/

ICLEI Europe

Do you want to contribute to making our cities better places to live?

ICLEI – Local Governments for Sustainability is a global network working with more than
2500 local and regional governments committed to sustainable urban development. Active
in 125+ countries, we influence sustainability policy and drive local action for low emission,
nature-based, equitable, resilient and circular development.
ICLEI‘s European Secretariat is based in Freiburg (Germany), with specialised offices in
Brussels and Berlin. ICLEI Europe has more than 150 staff from all over Europe and beyond,
covering a broad variety of professional disciplines and expertise.

Working with us, you will have opportunities to:

• Be part of a growing, internationally recognised organisation that inspires, supports and
critically evaluates new trends in (co-)creating sustainable, climate neutral and resilient cities;
• Work with leading urban researchers, politicians and practitioners on European
innovation projects, to provide help design and implement policies and solutions for
climate-neutral cities;
• Contribute to European and international processes that influence urban policies and
financing schemes, particularly the EU Mission ‘100 Climate Neutral and Smart Cities’,
and others such as the EU Green Deal, the UN SDGs, etc;
• Grow professionally in a flexible, family-friendly work environment with opportunities for
personal development, European travel, and professional cultural exchange.

We are looking for a new colleague to join our Finance Team as Project Monitoring and
Reporting Officer. The Finance team is responsible for the day-to-day accounting and
financial operations of the ICLEI European Secretariat. It is also responsible for overseeing,
managing and directing all financing issues for a large number of projects, and for preparing
financial reports and audits for these.

We are looking for candidates with the following experience and skills:

• Degree or professional training in finance management, controlling, accounting or other
relevant field;
• At least 2 years of relevant professional experience;
• Good knowledge of MS-Excel and other standard office software;
• A good grasp of figures and calculations;
• Precision, ability to set priorities and to be self-organised within a complex setting;
• Strong organisational skills and the ability to work on a multitude of projects in parallel;
• Good communication and interpersonal skills;
• Creative, forward thinking and proactive attitude;

• Ability to work both independently and within an international team;
• A very good command of English (reading, writing and speaking) – additional European
language(s) are an asset;
• Experience in international financial project work or non-profit environment is an asset;
• Experience in working with the European Commission programmes (Horizon 2020 or
Horizon Europe funding programmes) is an asset.

Your position will include the following main tasks:

• To support and carry out the financial management of projects in cooperation with the
responsible project coordinators and under the supervision of the Head of Team;
• Preparing financial reports for project funders and auditors in cooperation with the
Project Teams;
• Developing controlling and reporting templates in line with the various financial
requirements of different funders and projects;
• Regularly collecting, processing and monitoring internal financial data for projects and
keeping them up to date;
• Collecting and processing information from external project partners for financial reporting;
• Preparing and being key contact partner for project audits.

We offer you the following conditions:

• Initial 24 months contract with intention for extension
• Gross salary according to the Officer position in ICLEI’s salary grid
(indicative: EUR 50.600 – 53.000 per annum);
• Place of work: Freiburg/Germany;
• Working time 60-100% of a full time position (full time position: 40h working week with
flexible working time);
• 6 weeks of paid leave per annum;
• Working language is English;
• Occasional travel within Europe according to prior mutual agreement is foreseen;
• Please note that applicants must – due to legal reasons – hold EU citizenship or valid
EU residence permit and a valid German work permit. Applications not meeting these
conditions can unfortunately not be considered.


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