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Last updated: 29 October 2026
This policy explains how Shareyourgreendesign Limited ("Share Your Green Design", "we", "us") collects and uses personal data when you visit www.shareyourgreendesign.com and its pages (including the Can Lis documentary page), contact us, buy a screening licence, make a donation, subscribe to our updates or follow us on social media.
We are the data controller for this information.
We do not sell your personal data, and we only share it with the service providers listed in section 3, who help us run the website and our services.
We only collect the data we need for each activity. The table shows what we collect, why, the legal basis under the GDPR, and how long we keep it.
| Activity | Data | Why we use it | Legal basis | How long we keep it |
|---|---|---|---|---|
| Visiting the website | IP address, browser and device type, pages visited, approximate location | To run and secure the website and, if you accept analytics cookies, to understand how it is used | Legitimate interests (running and securing the site); consent (analytics) | Server logs: up to 12 months. Analytics: 14 months |
| Contacting us (email, contact form, social media messages) | Name, email, organisation, your message | To reply and keep a record of our conversation | Legitimate interests (answering enquiries) | Up to 2 years after our last contact |
| Buying a screening licence | Name, email, institution, billing address, VAT number, screening details (date, venue, course, audience). Card details are handled by Stripe; we never see or store them | To process the order, send the viewing link, issue the invoice and meet tax obligations | Contract; legal obligation (tax and accounting) | 6 years after the end of the tax year, as required by Irish tax law |
| Making a donation | Name, email, amount. Card details are handled by Stripe | To process the donation and thank you | Contract; legal obligation (accounting) | 6 years after the end of the tax year |
| Joining the Can Lis "Watch at home" waiting list or our newsletter | Name, email, country | To tell you when the film is available to watch at home, or to send our updates | Consent (you can withdraw it at any time with the unsubscribe link or by emailing us) | Until you unsubscribe, or until the purpose ends |
| Sending us a testimonial | Name, role or organisation, your text, and photo if you send one | To publish it on our website and social media, with your permission | Consent | Until you ask us to remove it |
| Job or collaboration applications | CV, contact details, cover letter | To assess your application | Steps before a contract; legitimate interests | Up to 12 months, unless you agree to a longer period |
| Following or messaging us on Instagram or LinkedIn | Your public profile and what you share with us | To interact with you and manage our pages | Legitimate interests | As long as the platform keeps it. Instagram and LinkedIn are joint controllers for page statistics |
We do not collect special categories of data (such as health or beliefs), and we do not use automated decision-making or profiling that has legal effects on you.
We use trusted service providers to run our website and services. They only process your data on our instructions and under a data processing agreement, except where they act as independent controllers, as noted below.
| Provider | What they do for us | Where | Role |
|---|---|---|---|
| Our hosting provider | Hosts the website and our email accounts | EU, or outside the EU with the safeguards in section 4 | Processor |
| Stripe Payments Europe Ltd | Processes licence payments and donations, prevents fraud | Ireland, with transfers to the USA | Independent controller for payment and fraud data; processor for the rest |
| Vimeo | Hosts the film and delivers the private viewing link | USA | Processor |
| Google (Analytics) | Website statistics, only if you accept analytics cookies | USA | Processor |
| Google (YouTube) | Shows the film trailer embedded on our pages | USA | Independent controller |
| Brevo | Sends the waiting list and newsletter emails | EU (France) | Processor |
| Meta (Instagram) and LinkedIn | Our social media pages | Ireland, with transfers to the USA | Joint controllers for page statistics |
| Our accountant and tax advisers | Accounting and tax returns | Ireland | Processor or independent controller |
We may also disclose data when the law requires it, for example to Revenue or to a court, or to protect our legal rights.
Transfers outside the EU. Some of our providers (Stripe, Vimeo, Google, Meta, LinkedIn) process data in the United States. When this happens, the transfer is protected by the EU–US Data Privacy Framework, where the provider is certified, or by the European Commission's Standard Contractual Clauses. You can ask us for more information about these safeguards.
Security. Our website uses an encrypted (HTTPS) connection. Payments are made on Stripe's secure pages, and we never see or store your full card details. Viewing links for the film are private, password-protected and expire automatically. Only the people in our team who need your data can access it.
Children. Our website and services are aimed at adults and institutions. We do not knowingly collect data from children under 16. If you believe a child has sent us personal data, please contact us and we will delete it.
Under the GDPR you have the right to:
To exercise any of these rights, email info@shareyourgreendesign.com. It is free, and we will reply within one month. We may ask you to confirm your identity first.
Complaints. If you are not happy with how we handle your data, please tell us first so we can try to fix it. You also have the right to complain to the Irish Data Protection Commission: www.dataprotection.ie, 21 Fitzwilliam Square South, Dublin 2, D02 RD28.
We use strictly necessary cookies and, only with your consent, analytics cookies (Google Analytics). You can accept or reject non-essential cookies in the banner on your first visit and change your choice at any time. Full details of each cookie are in our Cookie Policy.
We may update this policy when our services or the law change. We will publish the new version on this page with its date and, if the changes are important, we will let you know by email or with a notice on the website.
This policy is governed by the General Data Protection Regulation (EU) 2016/679, the Irish Data Protection Acts 1988–2018 and the ePrivacy Regulations 2011 (S.I. 336 of 2011).
Questions: info@shareyourgreendesign.com
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