Coordinator, Funder Collaborations/

About the Organization

ClimateWorks Foundation is a global organization committed to our mission: to end the climate crisis by amplifying the power of philanthropy. Since our founding in 2008, we have awarded over $1.3 billion in grants to more than 600 organizations advancing climate solutions around the world. We helped grow the field of climate philanthropy to where it stands today, establishing infrastructure, global networks, and momentum for continued growth. Through our Global Programs and Services, we equip philanthropy with global knowledge, networks, and solutions to drive climate progress.

• Scaling solutions: Our collaborative Global Programs — focused on solution areas including carbon dioxide removal, cooling, industry, transportation, and more — produce results that are bending the greenhouse gas emissions curve. From the U.S. to Europe, China, Brazil, and beyond, we collaborate with a diverse community of funders, NGOs, and climate leaders to accelerate just and equitable climate solutions.
• Guiding and supporting funders: Our Global Services provide funders with comprehensive resources to assess, build, evolve, and execute high-impact climate-giving strategies. Our Global Intelligence service equips funders and the climate community with climate insights to pinpoint opportunities for impact and philanthropic insights to help identify investment priorities. We facilitate Global Collaborations that enable funders to increase individual and collective impact. Our Global Grantmaking services enable funders to invest in climate solutions around the world.
• Fostering collaboration, exploration, and growth: Our collaborative approach and commitment to learning ensures that we continuously explore innovative ideas and emerging opportunities — all with the aim of scaling philanthropy-supported initiatives to help end the climate crisis.

As experts in climate science, public policy, economic and social analysis, and strategic philanthropy, ClimateWorks’ staff understands the multi-faceted challenges and opportunities of climate change. We are researchers, strategists, collaborators, and grantmakers who care passionately about our mission. For more information, please visit www.climateworks.org.

Department Summary — Funder Collaborations

Built to serve results-driven philanthropy, ClimateWorks leads collaborations that enable funders to strategize, learn, and execute new and existing climate initiatives. Our suite of best-in-class collaborations empower the largest global climate funders to increase individual and collective impact. We facilitate a wide range of international collaborations designed to build high-trust relationships, create strategic alignment, and facilitate coordinated actions across the climate philanthropy ecosystem, including funders, grantees, and other climate leaders. As part of our commitment to excellence, the Funder Collaborations team provides consistent, high-quality leadership and support for our collaborations that drive philanthropy’s impact on climate change mitigation.

The Funder Collaborations Department works closely as a team to strategically support high caliber global collaborations including funder forums, learning networks, and joint action groups, including ClimateWorks’ flagship collaborations. We like to say “collaboration is in our DNA”. It is core to how we operate internally and what we do externally.

Job Summary

The Coordinator, Funder Collaborations will support the department leadership as they organize multi-day international climate funder meetings and projects that tackle a breadth of climate mitigation and related strategies globally. This role will report to the Director, Funder Collaborations and be based in the ClimateWorks San Francisco Office.

In partnership with other members of the Funder Collaborations team, the Coordinator will be responsible for supporting the execution of 2-3 major multi-faceted international convenings annually, plus coordinating and providing support to varied and changing internal and external coalition projects. The Coordinator will be key to supporting internal operational and infrastructure systems, including managing and producing a large volume of materials.

The ideal candidate will be a sharp go-getter who can take on a variety of tasks to support events, meetings, and projects. They will enjoy working in a dynamic team environment and possess a passion for seamless logistics. This person will also display strong discernment and integrity to support VIP communications. The right candidate will find joy in helping others succeed through exceptional attention to detail and operating in a service-mindset.

Essential Tasks

Collaborative project and meeting planning assistance

• Organize and coordinate strong cross-team communication and project execution, including recording and issuing notes, tracking action items, activity, and timelines, following-up with team members on progress and execution, and filling gaps as needed.
• Support a high-functioning team to plan, organize, and implement an average of two to three complex international convenings annually, with responsibility for implementing tasks related to the event planning, logistics, and operations to create successful and impactful events. Possible event locations include the US, Europe, and India.
• Coordinate work with CWF program staff in accomplishing their goals in funder meetings, bridging programmatic, collaborative, and logistical work.
• Support, track, and maintain high-touch customer service with internal and external partners.
• Proactively help the Funder Collaborations team to develop project timelines, balance competing priorities, anticipate upcoming needs and tasks to ensure that deadlines are met.
• Provide other general and administrative support duties as assigned.

Operations and systems support and implementation

• Update, maintain, and manage key departmental operations such as contact, information, file management systems, and/or other systems and infrastructure.
• Partner with CWF’s IT, development, and other teams to deliver key departmental operations.
• Support cross-departmental work streams that are advancing new organizational protocols or infrastructure.

Material production and coordination

• Coordinate and manage the process of creating large volume material packets for international convenings as well as follow-up updates and redistribution.
• Coordinate review cycles to ensure all materials are up to date and approved for distribution as well as proofed and consistent in overall layout and design.
• Track progress and status of material collection to ensure contributors meet deadlines
• Assemble and organize documents to reflect the priority of key messages.
• Organize and file a variety of materials generated during meetings such as pre-reads, notes, zoom chat records, handouts, attendance records.
• Aid in the production and quality control of on-going outgoing work products, including creating, editing, and formatting Word, Excel, PowerPoint files and documents on other platforms.

Required Qualifications

• 3-5+ years of relevant experience coordinating and implementing deadline-driven project-planning processes and high-caliber meetings
• Assiduous attention to detail, strong organizational skills, and enthusiasm for creating seamless logistics
• Ability to work in a team environment and work collaboratively to find the best solutions
• High degree of proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint) and Google Workspace applications
• Proficiency in Adobe Acrobat Pro or similar software for managing and arranging PDFs
• Experience and aptitude with web-based and other technology platforms (e.g., Salesforce or other CRMs, project or event management platforms like Aventri and Asana)
• Experience maintaining flexible systems and plans for projects and events (e.g., timelines, plans, and tracking systems for project elements such as core planning, outreach efforts, materials development, and expenses)
• Excellent verbal and written skills
• Ability to travel internationally, typically about 20 days a year
• BA or BS degree
• Tact, professionalism, diplomacy, and a sense of humor
• Ability to handle sensitive matters with discretion
• Experience in nonprofit organizing or advocacy work, fundraising or stewardship, coalition projects or philanthropy preferred
• Experience in high-touch customer service-oriented communication with diverse stakeholders from other cultures is a plus
• Passion for social change, environmental, social justice, climate, or related issues
• Ability to work effectively and efficiently (both virtually and in-person) with minimal supervision
• A commitment to a diverse, inclusive, and equitable work environment
• Commitment to the mission of Climate

Physical Demands and Working Environment:

• Regularly stand, sit, and walk; use hands; reach with hands and arms; talk or hear
• Generally works in an office environment, and will be required to perform job duties outside of the typical office setting during partner events

Compensation

ClimateWorks offers an excellent benefits package and a competitive salary that is commensurate with experience (geographic differential applied based on location).

Location

ClimateWorks Foundation is based in the San Francisco Financial District. This position is classified as SF-based and is currently operating with a hybrid-flexible schedule with 1-2 days/week in the SF office.

Commitment to Racial and Social Justice

At ClimateWorks Foundation, we are driven by our vision of creating a thriving planet for all living beings for generations to come. We aim to foster an inclusive workplace that values diverse lived experiences and emphasizes the voices of marginalized people — especially Black, Indigenous, and People of Color — who are most vulnerable to climate impacts, and whose voices, ideas, and leadership are crucial to winning the climate fight.

To ensure that we are making meaningful progress, we have made a set of diversity, equity, and inclusion commitments across all dimensions of our work to further our mission and realize our vision. For more information, please visit: Fostering Racial and Social Justice in Pursuit of our Mission

Equal Employment Opportunity

Equal employment opportunity and having a diverse staff are fundamental principles at ClimateWorks Foundation and as such we are committed to creating a diverse and multi-cultural work environment. We strongly encourage and seek applications from women, people of color, and bilingual and bicultural individuals, as well as members of the lesbian, gay, bisexual, and transgender communities. We are committed to providing equal employment opportunities to all employees and applicants without regard to race (including traits historically associated with race), ethnicity, religion, color, sex (including childbirth, breast feeding, and related medical conditions), gender, gender identity or expression, sexual orientation, national origin, ancestry, citizenship status, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability, or any other protected status in accordance with all applicable federal, state, and local laws.

This policy extends to all aspects of our employment practices including, but not limited to, recruiting, hiring, discipline, termination, promotions, transfers, compensation, benefits, training, leaves of absence, and other terms and conditions of employment.

ClimateWorks Foundation is committed to complying with all laws protecting qualified individuals with disabilities, as well as employees’ religious beliefs and practices. This policy extends to all aspects of our employment practices including, but not limited to, recruiting, hiring, discipline, termination, promotions, transfers, compensation, benefits, training, leaves of absence, and other terms and conditions of employment. ClimateWorks Foundation will provide a reasonable accommodation for any known physical or mental disability of a qualified individual and/or employees’ religious beliefs and practices, as required by law.

If you require an accommodation, please notify Human Resources. Once ClimateWorks Foundation is aware of the need for an accommodation, it will engage in an interactive process to identify possible accommodations.

Application Process

All qualified candidates are encouraged to apply as soon as possible. To be considered for this position, interested candidates must submit a resume and cover letter. This position will remain open until filled. Employment at the ClimateWorks Foundation is at-will. This position will start in January 2023.